FFNHA partners:

As of 2022, all sub-grant recipients of federal funds must have a current (and free!) UEI.  If you haven’t started (or finished) the process of switching over from DUNS to UEI, it has recently been taking 1-2 days to complete. When you begin this process, you will want to use an email address that can be accessed by the partner organization annually for renewal. Private/personal ones are not advised. 

 SAM.gov no longer requests your DUNS, but you will need a digital copy of one or more documents that show the following information: 

1. Legal Business Name 
2. Physical Address with state – no PO Boxes or websites
3. Start year

They are accepting copies of the documents filed at your Secretary of State’s website, where you can access your articles of incorporation/creation, annual reports, etc! You may be able to download everything you need there.

• For Kansas, search for your entity here.
• For Missouri, search here.

Then at SAM.gov (do not use any other site and do not pay any scammers for this free service!) you will login or make an account (Don’t use a personal/private email address!) and select “Get Started.”

Move through the steps until it either automatically gives you the UEI or you are asked to upload verification documents. If you have to submit documents, you will stop after submission. You will wait for an email from “General Services Administration Federal” about your “Incident” being resolved. Sometimes there are 2 emails, but the important one has been the 2nd/most recent. This is good – it means they have added you to their system!

(If you are notified that your incident is not resolved, you will need to read it carefully to provide the necessary documents.)

In that email, there will be a numbered list of instructions to follow. Basically, you will log in to SAM.gov account and go to your Workspace. Select the circle with a 1 that is labeled “pending.” It will look like you are starting over and going through the same steps to create a new entity again; but this time, instead of coming to a page to upload documents, you should now see the partner as an option to select. Select yourself, keep moving forward, and with any luck, a UEI will appear on the last step and be sent to your email as well.

Good luck and reach out if you get stuck!