Key Responsibilities:

1. Administrative Support:
   • Provide general administrative support, including answering phone calls, scheduling meetings, and managing emails.
   • Maintain organized filing systems for both digital and physical documents.
   • Assist with travel arrangements, expense reports, and other logistical tasks.
   • Order and maintain office supplies as needed.
   • Coordinates the receipt, processing, and recordkeeping, of incoming and outgoing mail, including checks.
   • Works independently to follow-up on outstanding items to ensure timely completion of tasks.
2. Financial Management:
   • Utilize accounting software to record and track financial transactions, including accounts payable and accounts receivable.
   • Ensure accurate and up-to-date record-keeping for all financial transactions.
   • Reconcile bank statements and credit card statements.
   • Generate financial reports and summaries using accounting software as required.
3. Excel Data Management:
   • Create and maintain spreadsheets using Microsoft Excel to organize and analyze data.
   • Perform data entry, data validation, and data cleaning tasks.
   • Prepare reports, charts, and graphs to present data effectively.
   • Assist in budgeting and financial forecasting using Excel.
4. Communication and Coordination:
   • Collaborate with team members and other departments to gather and share information.
   • Communicate effectively with vendors, clients, and other external parties.
   • Assist in the preparation of presentations and reports.
   • Assist in the preparation of emails, correspondence, presentations, and reports.
5. Record Keeping and Documentation:
   • Maintain accurate and organized records of financial transactions, contracts, and other important documents.
   • Ensure compliance with company policies and procedures.

Required Qualifications:

• High school diploma or equivalent.
• Excellent computer, analytical, problem solving, communications, and interpersonal skills as evidenced by previous work history.
• Proficiency in Microsoft Excel and other accounting software for data analysis is required.
• Proficiency managing information and data, as evidenced by application materials, prior work experience, or references.
• Proficiency in Microsoft Outlook required.
• Strong organizational and multitasking skills and attention to detail as evidenced by application materials, prior work experience, or references.
• Excellent communication and interpersonal skills as evidenced by application materials, prior work experience, or references.
• Ability to handle sensitive information with confidentiality.

Preferred Qualifications:

• Prior administrative or office experience, managing multiple tasks, is preferred.
• Familiarity with other office software and tools is a plus.
• Associate degree or relevant certification is a plus.

This job description outlines the primary responsibilities and qualifications for an Administrative Assistant with a focus on Excel proficiency. The role may also involve additional tasks and responsibilities as assigned by the organization.

Additional Candidate Instructions:

Only complete applications will be considered.  A complete online application consists of the following:

1. Resume;
2. A cover letter outlining how the candidate meets the state requirements; and
3. The names and contact information for three professional references.

Contact Information to Applicants:

[email protected]

Advertised Salary Range:

$18.00 – $23.00 hourly, commensurate with documented experience.

Work Schedule:

Part-time, Tuesday, – Friday, non-benefits eligible, 25 hours per week, in person at the offices of Freedom’s Frontier National Heritage Area, Inc., 200 W. 9^th Street, Lawrence, KS.  Work hours / days are negotiable with the supervisor. 

Travel or non-standard hours may be required on occasion.

Physical Requirements:

The employee is frequently required to have good hand-eye coordination, to reach, push, pull and grasp with fingers, hands and arms.  The employee must be able to hear and talk and have the visual acuity to use a keyboard. The employee is frequently required to stand and walk. The position requires prolonged periods sitting at a desk and working on a computer. The employee must be able to regularly lift up to 15 pounds and occasionally lift and/or move up to 50 pounds.  The employee must possess good literacy, cognitive, numeracy and communication skills.

Application Review Begins

1/15/2023

Open until filled